FACULTY GUIDE TO LIBRARY SERVICES

 

Welcome to the William S. Richardson School of Law Library!

 

The primary mission of the Law Library is to support the research, publication, educational and service endeavors of the faculty, students and staff of the William S. Richardson School of Law, University of Hawai'i.  The Law Library pursues this mission by acquiring, organizing, making accessible, preserving and disseminating legal and law-related information in all available formats, by providing the best possible service, support and instructional programs, and by creating a physical environment conducive to user needs.

 

In addition to its primary mission, the Law Library serves as a key information resource center for the University of Hawai'i at Mānoa community, the statewide University of Hawai'i system, other libraries throughout the state and region, and the bench, bar and citizenry of the State of Hawai'i.  The Law Library’s staff seeks to assist all who need the Library’s collection, while concentrating on the needs of the law school community and users who need to access federal government documents.

 

It is hoped that the information provided here will facilitate closer cooperation between the Law Library and the law faculty and encourage more efficient use of the Law Library’s collection and services. A copy of this guide is available on the Law Library home page. Changes and modifications to the contents of this guide will be posted there. 

 

Contents

 

I.                   Library Hours, Staff and Services

                                                

A.     Library Hours         -           -           -           -           -           -           -          -4

B.     Library Staff Directory        -           -           -           -           -           -           -4

C.     Library Services Directory  -           -           -           -           -           -5

D.     Librarian and Staff Contacts for Library Services     -           -           -5

 

II.                Circulation Policies

 

A.        Registration as a Library Borrower        -           -           -           -           -7

B.         Non-circulating Materials          -           -           -           -           -           -7

C.        Circulating Materials     -           -           -           -           -           -           -8

D.        Fines/Payments, Notices, Renewal, Recall, Return, Your Account         -9

 

III.      The Library Collection

 

A.        Law Library Online Catalog – VOYAGER       -           -           -           -10

B.         Reference Materials      -           -           -           -           -           -           -10      

C.        Reserve Materials            -           -           -           -           -           -           -11

D.        Microforms (microfiche and microfilm)  -           -           -           -11

E.         Videotapes, Audiotapes and CD-ROM            -           -           -           -11

F.         Periodical Indexes in Print         -           -           -           -           -           -11

G.        Periodical Title List       -           -           -           -           -           -           -12

H.        Current Newspapers and Magazines     -           -           -           -           -12

I.                    United States Government Documents  -           -           -           -12

J.          Hein’s Theses and Dissertations            -           -           -           -           -12

                K.           New Acquisitions Monthly List -           -           -           -           -12

 

IV.      Computer And Electronic Resources In The Library

 

A.     Email and Internet Access in the Library      -           -           -         -           -13

B.     Computer Lab -     -           -           -           -           -         -           -           -13

C.     Printing       -           -           -           -           -           -        -           -           -14

D.     Computer Assistance          -           -           -           -         -           -           -14

E.      Wired and Wireless Access            -           -           -                     -           -14

F.      Electronic Databases          -           -           -           -         -           -           -15

1.      LexisNexis & WestLaw      -           -           -           -           -           -15

2.      CALI         -           -           -           -           -        -           -           -16

3.      Harvard Law School Interactive Video Library       -           -           -16

4.      LegalTrac/Index to Foreign Legal Periodicals          -           -           -17

5.      Hein-On-Line         -           -           -           -           -           -           -17

6.      Index to Legal Periodicals Full Text (WilsonWeb)   -           -17

7.      IndexMaster           -           -           -           -           -           -           -18

8.      LexisNexis Congressional   -           -           -           -           -18

9.      Loislaw      -           -           -           -           -           -           -           -18

10.  Aspen Treatises on Loislaw            -           -           -           -           -18

11.  E-Portal     -           -           -           -           -           -           -           -19

 

V.      Library Services to Faculty    

 

A.     Reference and Research Assistance            -           -         -           -           -19

B.     Faculty Liaisons           -           -               -           -        -           -          -19    

C.     Placing Past Exams on Reserve and on the Web      -        -           -           -19

D.     Placing Class-related Materials on Reserve -           -          -           -20

E.      Routing Library Materials to Faculty            -           -         -           -           -20

F.      Library Display of Faculty Publications        -           -         -           -           -21

G.     CILP: current index to legal periodicals; Law Memo          -           -           -21

H.     Printing from Microform      -           -           -           -        -           -           -21

I.        Library Rooms and Faculty Reading Room             -           -           -22

J.       Proxy Borrowers    -           -           -           -           -        -           -           -22

K.    Returning Library Materials -           -           -           -           -           -22

L.      Book Purchase Recommendations for the Library   -           -           -22

M.   Annual Update/Inventory of Faculty Loans  -           -           -           -22

N.  Interlibrary Loan  - -           -           -           -           -           -           -23

O.  IntraSystem Loan   -           -           -           -           -           -           -           -23

P.   Library Photocopiers          -           -           -           -           -           -           -23

Q.  Services for Persons with Disabilities                       -           -           -           -23

R.   Library Web Page -           -           -           -           -           -           -24

 

VI.      General Information & Rules of Conduct

 

A.  Book Drop             -           -           -           -           -           -           -           -24

            B.  Change -     -           -           -           -           -           -           -           -           -24

C.  Carrels       -           -           -           -           -           -           -           -           -24

D.  Copyright Compliance        -           -           -           -           -           -           -24

E.      Dangerous and Incendiary Items     -           -           -       -           -           -25

F.      Disruptive Behavior            -           -           -           -         -           -           -25

G.     Exiting the Library   -           -           -           -           -           -           -25

H.     Food, Drink, Live Plants, Tobacco, Pets                 -         -           -           -25

I.        Lost or Misplaced Property            -           -           -         -           -           -25

J.       Mutilation/Damage/Concealment of Library Materials          -           -           -25

K.    Outside Equipment or Furniture       -           -           -         -           -           -26

L.      Posting Notices      -           -           -           -           -         -           -           -26

M.   Re-shelving Library Materials          -           -           -         -           -           -26

N.    Security      -           -           -           -           -           -        -           -           -26

O.    Telephones and Messages  -           -           -           -         -           -           -26

P.      Theft          -           -           -           -           -           -        -           -           -26

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I.       Library Hours, Staff and Services

 

A.        Library Hours

 

Fall and Spring Semesters:

 

Monday – Thursday                 8:00 a.m. — 11:00 p.m.

Friday                                      8:00 a.m. — 7:00 p.m.

Saturday                                   9:00 a.m. — 7:00 p.m.

Sunday                         10:00 a.m. — 11:00 p.m.

 

Winter and Summer Interim, Spring Break:

 

Monday – Friday                      8:00 a.m. — 5:00 p.m.

Saturday                                   Closed

Sunday                         Closed

 

State and Federal Holidays: CLOSED

 

Note: Hours are subject to change at anytime. Notice of changes will be posted in advance at the library. Extended Friday and Saturday library hours generally begin the weekend before the last day of instruction for each semester.

 

After hours access to the Library is prohibited without written permission from the Dean’s Office.

 

B.        Library Staff Directory

 

Law Library Director:

 

Leina`ala Seeger

Associate Professor of Law                                          seegerl@hawaii.edu      956-5577

                                                                                                                       

Public Services:

 

Swee L. Berkey                                                           berkey@hawaii.edu     956-5581

Information Technology/Reference Librarian     

 

Diane Frake

Public Services Librarian                                               frake@hawaii.edu         956-5580

                                                                                                                                                               

Jerome Nicolas

Public Services Manager                                               jnicolas@hawaii.edu  956-5571

 

 

 Tom Luna

Library Technician                                                        tomluna@hawaii.edu     956-7583

Technical Services:

 

Catherine Thomas

Technical Services/Acquisitions Librarian                      thomasca@hawaii.edu 956-5575

 

Keiko Okuhara 

Bibliographic Services/Systems Librarian                       keikooku@hawaii.edu 956-9953

                                                           

Barilyne Sakamoto                                          

Library Technician                                                        barilyne@hawaii.edu     956-5582        

 

Elva Young

Library Assistant                                                           elvay@hawaii.edu       956-5583

 

C.        Library Services Directory

 

Circulation Desk                                                                                 956-7583

Reference Desk (1:30 p.m.- 4:30 p.m., Mon.-Fri.)                                956-8991

General Information                                                                              956-7583

Library Hours                                                                                       956-5584

Fax                                                                                                      956-4615

TTY                                                                                                     956-9577        

 

Library Web page:                                                      http://library.law.hawaii.edu

 

D.        Librarian and Staff Contacts for Library Services

 

Checking for new editions, new books, Catherine                      956-5575

publisher phone numbers:                                  Keiko                           956-9953

 

Circulation Policies:                                           Diane                           956-5580

                                                                        Jerome                         956-5571

Tom                             956-7583

 

Electronic Databases                                        Swee                            956-5581

 

Library Displays:                                               Swee                            956-5581

Diane                           956-5580

 

Library Room Reservation for Class:     Jerome                         956-5571

                                                                        Tom                             956-7583

                                                                       

New Book Purchase or Recommendation:        Catherine                      956-5575

                                                                        Lei                               956-5577

 

 

Putting Materials on Reserve:                            Jerome                         956-5571

                                                                        Tom                             956-7583

                                                                        Diane                           956-5580

 

Putting Exams Online:                           Jerome                         956-5571

                                                                        Tom                             956-7583

                                                                        Diane                           956-5580

                                                                       

Reference and Research:                                   Swee                            956-5581

                        Diane                           956-5580

 

                                                           

Renewal of library loans,                                   Jerome                         956-5571

putting items on hold,    recall of books: Tom                             956-7583

 

 

Routing of new Library items to Faculty:            Catherine                      956-5575

                                                                        Keiko                           956-9953

                                                                        Barilyne                        956-5582

 

Westlaw and LexisNexis Passwords:               Swee                            956-5581

 

Web Page & Electronic Resources                   Swee                            956-5581

 

                                                                                                                       

II.      Circulation Policies: Faculty, Visiting Scholars and Practitioners

 

The Libraries of the University of Hawai'i System (UHS) have implemented uniform loan periods, fines and fees. This is an effort to better serve all of the students, faculty and staff members of the University of Hawai'i by having more consistent policies throughout the system. A few exceptions exist to accommodate the specific needs of the Law School. All students, faculty and staff in the UHS may borrow only circulating materials from the Law Library. A complete copy of the Libraries of the University of Hawai`i System Circulation Policy, revised September 2005, is available at http://libweb.hawaii.edu/uhmlib/libinfo/circpolicy05.pdf. Information on the standardized loan periods, fines and fees may be found in Appendix I to the Policy statement above.

 

Policies and procedures are subject to change without notice according to the changing and evolving needs of the Law School. Call the Circulation Desk or contact any of the library staff if you need further information.

 

The School of Law Library complies with the State Attorney General's opinion on library record confidentiality and the American Library Association's Policy on Confidentiality of Library Records  

 

A.        Registration as a Library Borrower

 

1.         Permanent Full-time Faculty

 

All faculty members must be registered with the Law Library in order to borrow library materials. You must present a validated University of Hawai'i ID card and provide a hawaii.edu email address for notification of library-related matters. All borrower registrations are done at the Circulation Desk.

 

2.         Adjunct Faculty

 

Adjunct faculty must present a University of Hawai'i ID card (obtainable through the Law School) or current Hawai'i State Bar Association membership card in order to be registered with the Law Library. The Library will verify their adjunct status with Law School administration.

 

3.         Visiting Scholars/Practitioners

 

Visiting scholars/practitioners must be verified by the Law School administration (Dean’s Office) before they can be registered and granted temporary library privileges. Limited borrowing privileges will be granted only if they are affiliated or involved with some program at the Law School. Other faculty privileges may be granted after consultation with the Public Services librarians.

 

B.        Non-circulating Materials

 

Most of the materials in the Library are for LIBRARY USE ONLY, meaning they cannot be charged out of the Library.  These include statutes, reporters, digests, citators, loose-leaf publications, periodicals, encyclopedias, anything with Reference or Reserve in the call number or in microform format. These materials are heavily used by library patrons and must be readily accessible at all times. Special permission may be granted under limited circumstances only. For further information on circulation of specific materials (Reserve, Reference, Microform, Audiovisual), see the section “The Library Collection.”

 

1.      Permanent Full-time Faculty

 

Faculty members may charge out selected materials for a limited period only. They must be returned as soon as possible and are subject to recall at any time for use by other library patrons or for updating and library processing. When these items are recalled, they should be immediately returned to the library. Overdue or lost items and failure to return a recalled item are subject to library and/or University sanctions.

 

2.      Adjunct Faculty

 

Adjunct faculty must obtain special permission from the Library staff to charge out any non-circulating materials. Special permission may be granted under limited circumstances only, subject to recall. Overdue or lost items and failure to return a recalled item are subject to library sanctions.

 

3.   Visiting Scholars/Practitioners

 

Visiting scholars/practitioners must obtain special permission from the Library staff to charge out any non-circulating materials. Special permission may be granted under limited circumstances only, subject to recall. Overdue or lost items and failure to return a recalled item are subject to library sanctions.

 

C.        Circulating Materials

 

Circulating materials include monographs and monographic serials. All faculty members may charge out circulating materials for 182 days only, including weekends and holidays, subject to recall by library staff or other library patrons. 99 renewals per item are allowed if no one else requests the items. Renewals may be done online. There is no grace period. All overdue items are subject to library sanctions. Faculty may access their account anytime using their UH faculty barcode number on Hawai`i Voyager “Your Account” link. Information on the standardized loan periods, fines and fees may be found in Appendix I of the Libraries of the University of Hawai`i System Circulation Policy, revised September 2005, available at http://libweb.hawaii.edu/uhmlib/libinfo/circpolicy05.pdf.

 

                  1.    Permanent Full-time Faculty

 

Faculty members may charge out circulating materials for 182 days, subject to recall by other library patrons or the Library. Renewals are allowed if no one else requests the items. Overdue or lost items and failure to return a recalled item are subject to library sanctions.

 

                 2.    Adjunct Faculty

 

Adjunct faculty may charge out circulating materials for 182 days, subject to recall by other library patrons or the Library. Renewals are allowed if no one else requests the items. Overdue or lost items and failure to return a recalled item are subject to library sanctions.

 

3.      Visiting Scholars/Practitioners

 

Visiting scholars/practitioners affiliated with some program at the Law School or at the request of Law School Administration may charge out materials. Loan periods depend on the length of their stay here and on their status (faculty or student) at the University.  Overdue or lost items and failure to return a recalled item are subject to library sanctions.

 

 

 

D.        Fines/Payments, Notices, Renewal, Recall, Return, Your Account

 

Fines and Replacement Charges: A courtesy notice is emailed a week before an item becomes overdue. (However, irregardless of any courtesy notice, you are responsible for knowing when your books are due to be returned to the library.)  Fines for overdue items are incurred daily, including weekends and holidays. There is no grace period. An overdue item that has incurred at least $10.00 in overdue fines is considered lost. A lost item incurs the following charges:

 

-$80.00 minimum replacement charge or actual replacement cost whichever is    higher (the cost of law books range from $60 - $900+, the cost of acquiring and processing a new item now exceeds $60, even for inexpensive paperbacks. Costs are higher for non-current materials that are not available at bookstores.)

-overdue fines up to $10.00 and

-a nonrefundable $10.00 processing fee

 

Both the $10 overdue fine and $10 processing fee must be paid even after the item is returned. If an item is returned in damaged condition, the same replacement charges will apply. Failure to pay financial obligations may result in one or all of the following: library borrowing privileges withheld, referral for tax refund setoff, submission to collection agency, the right to register for classes withheld, non-issuance of diplomas and transcripts, or other appropriate sanctions.

 

Starting September 1, 2004, all notifications of library fines and fees will be sent only to hawaii.edu email accounts. You may easily forward your hawaii.edu account to another email address, i.e. yahoo or hotmail. To find out how to forward your hawaii.edu account emails, please visit http://www.hawaii.edu/help/faq/emailfaq.html#forwarding.

 

Payment: Library fines and fees incurred at any UH System library may be paid at the Law Library between 8:30 a.m. – 4:45 pm. only when authorized staff is on duty. Conversely, any Law Library fine and fee may be paid at any UH System library or at the Business Office located on the first floor of Hamilton Library. Fines and fees may be paid there or via phone at 956-7203 ( with a credit card, Visa or Mastercard) during regular business hours.

 

Email Notices: As a courtesy, the Library may send overdue notices by email and/or notices to the faculty member’s mailbox or office/home address. However, the borrower is responsible for knowing when books are due to be returned even if he or she does not get a courtesy reminder.

 

Renewal: Items may be renewed online. You may bring the items to the Library to be renewed or renew via the “Your Account” function in Hawai'i Voyager. Renewal terms depend on the kind of material, the collection from which the item was borrowed and the borrower’s privileges.

 

Recall: All borrowed items are subject to recall at any time by the Library for use by other patrons. Fines for overdue recalled books are $0.50 per item per day, beginning on the new due date.

 

Return of Library Materials: A book drop is located near the Library main entrance. Library materials borrowed from any UHS library may be returned to the Law Library, except for Reserve and audiovisual items such as videocassettes, CDs and audiotapes which must be returned to the owning library. For example, audiovisual items borrowed from Sinclair Library must be returned to Sinclair Library to ensure that they are checked in promptly.

 

Your Account: By accessing your own Library account, you may check the due dates of items you have borrowed, any fines owed, and the status of any books you have requested to see if they are available for pickup. Login to the “Your Account” function in Hawai'i Voyager. Enter the 10-digit barcode number and your last name from your valid, registered UHM ID card.

 

Anyone owing $10.00 or more in fines is blocked from borrowing library materials. Because Voyager is a shared database in the UH System of libraries, anyone blocked from borrowing at any UH System library will also be blocked at all other libraries, including the Law Library.