Circulation Policies

Who May Borrow Library Materials?

Circulation of library materials to non-law school affiliated individuals and groups is limited. Only the following people may apply for borrowing privileges:

  • Members of the School of Law University of Hawai`i System (UHS) faculty, staff and students
  • Hawai`i State Bar Association (HSBA) active-status members
  • East-West Center scholars

All others may use materials in the library, including most Reserve materials, but may not check them out of the library. A photo ID is required when checking out Reserve materials.

Circulation of Library Materials
Faculty Registration
Fines and Replacement Charges
Notifications of Fines and Fees
Payment
Recall
Renewal
Return of Library Materials
Student Registration
Your Library Voyager Account


Circulation of Library Materials

  1. Non-circulating Materials: Most of the materials in the Library are for LIBRARY USE ONLY. These include statutes, reporters, digests, citators, loose-leaf publications, periodicals, encyclopedias, microtext format and materials with Reference or Reserve in the call number.
  2. Circulating Materials: All law students may charge out circulating materials for 91 days only, including weekends and holidays, subject to recall by library staff or other library patrons. Five renewals per item are allowed if no one else requests the items. Renewals may be done online. There is no grace period. All overdue items are subject to library sanctions. The borrower is responsible for knowing when books are due to be returned, regardless of whether he or she receives notification of overdue materials from the library.All faculty members (full-time and adjunct) may charge out circulating materials for 182 days only, including weekends and holidays, subject to recall by library staff or other library patrons. 99 renewals per item are allowed if no one else requests the items.
  3. Lending Guidelines by Material Type:
  • UH system borrowers have uniform loan periods (see under “How long can materials be checked out?” under http://library.manoa.hawaii.edu/about/policies/circulation.php) with some exceptions imposed by individual libraries.
  • All circulating materials may be borrowed by qualified non-UH System borrowers for a period of two weeks only.
  • Reserve materials are for library use only and may be borrowed for a period of two hours.
  • Microfilm and microfiche may be used in the Law Library only.  Library users can use the multifunction unit to print or scan materials from microtext to their preferred format.  Patrons must use a copy card to make copies from the reader/scanner.  The Library does not provide change.

Students and faculty may access their account anytime using their UH student barcode number on Hawai`i Voyager “My Account” link. Information on the standardized loan periods, fines and fees may be found in Appendix I of the Libraries of the University of Hawai`i System Circulation Policy, revised May 2016.

Visiting scholars/practitioners: Loan periods depend on the length of their stay here and on their status (faculty or student) at the University.


Faculty Registration as a Library Borrower

Permanent full-time Faculty/Lecturers in Law/Adjunct Faculty: All faculty members must register with the Law Library in order to borrow library materials. You must present a validated University of Hawai’i ID card and provide a hawaii.edu email address for notification of library-related matters. Use of hawaii.edu email address is UH System policy.

Lecturers in Law/Adjunct Faculty may use a current Hawai`i State Bar Association membership card to register but it allows a shorter loan period

Visiting Scholars/Practitioners must be verified by the Law School administration (Dean’s Office) before they can be registered and granted temporary library privileges. Other faculty privileges may be granted after consultation with the Law Library Director.

Student Proxy Borrowers for Law Faculty: Faculty may authorize their student research assistants to charge out Law Library materials in their names. Please complete a Proxy Borrower Registration Form, available on the Library’s web page under Quick Links > Request Forms.  The form must be signed by the faculty member and the student, and submitted to the Law Library.  It is the responsibility of the faculty member to advise the Law Library when their students have fulfilled their RA responsibilities and should be removed from their proxy account.


Fines and Replacement Charges

Overdue, lost items or failure to return a recalled item are subject to Library and/or University sanctions. Fines for overdue items are incurred daily, including weekends and holidays. There is no grace period. An overdue item that has incurred at least $10.00 in overdue fines is considered lost. A lost item incurs the following charges:

  • $80.00 minimum replacement charge or actual replacement cost whichever is higher (the cost of law books range from $60 – $900+, the cost of acquiring and processing a new item now exceeds $60, even for inexpensive paperbacks. Costs are higher for non-current materials that are not available at bookstores.)
  • overdue fines up to $10.00 and
  • a nonrefundable $10.00 processing fee

Both the $10 overdue fine and $10 processing fee must be paid even after the item is returned. If an item is returned in damaged condition, the same replacement charges will apply. Failure to pay financial obligations may result in one or all of the following: library borrowing privileges withheld, referral for tax refund setoff, submission to collection agency, the right to register for classes withheld, non-issuance of diplomas and transcripts, or other appropriate sanctions.


Notification of Fines and Fees

All notifications of library fines and fees will be sent only to hawaii.edu email accounts. You may easily forward your hawaii.edu account to another email address, eg. yahoo or hotmail. To find out how to forward your hawaii.edu account emails, please visit http://www.hawaii.edu/help/faq/emailfaq.html#forwarding. Visiting Scholars/Practitioners: Notifications will be sent to the email address provided.


Payment

Library fines and fees incurred at any UH System library may be paid at the Law Library between 8:30 a.m. – 8:30 p.m. only when authorized staff is on duty. Conversely, any Law Library fine and fee may be paid at any UH System library or at the Business Office located on the first floor of Hamilton Library. Hamilton Library allows fines and fees to be paid via phone with a credit card during regular business hours by calling the Business Office at 956-7203.

Anyone owing $10.00 or more in fines is blocked from borrowing library materials. Because Voyager is a shared database in the UH System of libraries, anyone blocked from borrowing at any UH System library will also be blocked at all other libraries, including the Law Library.


Recall

All borrowed items are subject to recall at any time by the library for use by other patrons. Fines for overdue recalled books are $0.50 per item per day, beginning with the new due date.


Renewal

Items may be renewed online. You may bring the items to be renewed in person, or renew via the “My Account” function in Hawai`i Voyager. Renewals depend on the kind of material, the collection from which the item was borrowed and the borrower’s privileges.


Return of Library Materials

A book drop is located near the Library main entrance. A basket is also provided in the Faculty Lounge for faculty to return library books. Library staff checks the basket every day. Library materials borrowed from any UHS library may be returned to the Law Library, except for Reserve and audiovisual items which must be returned to the owning library. For example, audiovisual items borrowed from Sinclair Library must be returned to Sinclair Library to ensure that they are checked in promptly.


Student Registration as a Library Borrower

  1. Full-time and Part-time Students: All students must be registered with the Law Library in order to borrow library materials. You must present a validated University of Hawai`i at Mānoa ID card and provide a hawaii.edu email address for notification of library-related matters.
  2. Visiting Students: Temporary library privileges are available for visitors. You must present a validated University of Hawai`i ID card and provide a hawaii.edu email address for notification of library-related matters. All borrower registrations are done at the Circulation Desk in the Law Library.
  3. Moot Court/ Law Review Members, Research Assistants: All members have the same borrowing privileges and loan periods as regular law students. In addition, they may borrow non-circulating materials with special permission from Library staff. Research assistants must have the Proxy Borrower Registration form (available at the Circulation Desk) completed and signed by his or her professor.
  4. Student Proxy Borrowers for Law Faculty members: Faculty may authorize their student research assistants to charge out Law Library materials in their names. Please complete a Proxy Borrower Registration Form, available on the Library’s web page under Quick Links > Request Forms. The form must be signed by the faculty member and the student, and submitted to the Law Library. It is the responsibility of the faculty member to advise the Law Library when their students have fulfilled their RA responsibilities and should be removed from their proxy account.

Your Library Voyager Account

By accessing your own Library account, you may check the due dates of items you have borrowed, any fines owed, and the status of any books you have requested to see if they are available for pickup. Login to the “My Account” function in Hawai`i Voyager. Enter the 10-digit barcode number and your last name from your valid, registered ID card.